Built for everyday operators
Clean workflows for owners and managers who do not want another bloated property tool.
Built for landlords and property managers
Stop chasing tenants, contractors, and repair quotes.
TaskTenant manages rental maintenance from tenant request to completed repair—with AI triage, contractor bidding, approvals, scheduling, and repair tracking in one place.
- 1
- property dashboard
- AI
- maintenance routing
- 24/7
- tenant access
Why TaskTenant?
Less chasing. More clarity. A cleaner way to run maintenance operations.
Routine work moves faster
AI-assisted intake, routing, reminders, and summaries reduce repetitive admin work.
Fewer texts and calls
Tenants can submit requests, view updates, and provide availability from any device.
A better interface
TaskTenant feels closer to modern SaaS than outdated property management software.
Platform
Everything small property teams need to keep repairs moving.
Tenant Intake
Collect tenant details, repair descriptions, photos, urgency, and access notes in one place.
Maintenance Requests
Collect photos, urgency, approvals, contractor quotes, and scheduling in one workflow.
AI Repair Triage
Identify likely trade, urgency, repair summary, and contractor type before dispatch.
Contractor Quotes
Compare contractor pricing, timelines, notes, and approval readiness without inbox digging.
Reporting & Analytics
See repair volume, response times, property history, and operational trends.
Mobile Accessibility
Give landlords, tenants, and contractors a clean experience on phones and tablets.
Smarter repair spending
Stop overpaying for property repairs.
TaskTenant automatically collects multiple contractor quotes so landlords can compare pricing, reduce repair costs, and eliminate hours of manual coordination.
Review contractor pricing and timing before approving work.
Keep tenant details, contractor responses, and approvals together.
Compare the bids that come back in one organized workflow.
Track requests, approvals, bids, scheduling, and completion notes.
Traditional repair coordination
Manual, slow, and hard to compare.
- Calling contractors manually
- Waiting for callbacks
- Limited pricing visibility
- Scattered texts and emails
- No centralized repair tracking
- Higher repair costs
- Slow scheduling
TaskTenant smart repair workflow
Automated bidding with every step tracked.
- Automated contractor outreach
- Multiple quotes automatically collected
- Centralized repair dashboard
- AI-powered repair categorization
- Faster approvals
- Lower maintenance costs
- Tenant scheduling automation
Sample savings example
Water heater repair
Most property managers only contact one contractor. TaskTenant introduces competitive bidding into the repair process to help reduce maintenance costs.
Contractor A$1,250
Contractor B$950
Contractor C$875Selected
Savings
$375 saved on one repair
Portfolio impact
Small repair savings add up across an entire portfolio.
For property managers handling dozens or hundreds of units, even modest reductions in repair costs can save thousands annually. TaskTenant helps streamline maintenance operations while improving financial visibility and vendor coordination.
How it works
One maintenance request. Multiple contractor quotes. One place to manage everything.
1 · TenantReports the issue
2 · TaskTenantOrganizes the request
3 · ContractorsReceive the job and quote
4 · ManagerCompares and approves
5 · EveryoneSchedules, completes, and documents
Who it is for
A shared maintenance workflow for every person involved in the repair.
Replace scattered texts and calls with organized requests, approvals, quotes, and repair records.
Coordinate maintenance across properties, compare bids, and keep owners and teams informed.
Share complete issue details, availability, quote information, and status updates in a clear handoff.
Security
Designed to protect the operational data your property team depends on.
Role-aware access
Workflows are designed so tenants, managers, and contractors see the information relevant to them.
Documented decisions
Requests, quotes, approvals, scheduling details, and completion notes stay connected.
Secure payment processing
Checkout uses Square payment links so payment details are handled by a trusted processor.
Clear responsibilities
TaskTenant coordinates information; property teams remain in control of contractor selection and repair approval.
FAQ
Questions landlords and property managers ask before starting.
Is there a free trial or money-back guarantee?
TaskTenant does not currently offer a no-charge trial. Paid subscriptions include a 7-day money-back guarantee. If the product is not a fit, email tasktenant@gmail.com within seven days of purchase to request a full refund.
Can I cancel anytime?
Square lists monthly subscriptions as cancelable at any time. Cancellation stops future renewals; the 7-day money-back guarantee applies to refund requests made within seven days of purchase.
How does TaskTenant work?
A tenant submits an issue, TaskTenant organizes it, contractors receive the job and return quotes, the manager compares and approves a bid, and the repair is scheduled, completed, and documented.
Who is TaskTenant for?
TaskTenant is for independent landlords, property managers, and maintenance teams that coordinate rental repairs with tenants and contractors.
How do contractor quotes work?
Contractors receive the same organized job details and return pricing and availability. The property manager compares the quotes and chooses which contractor to approve.
Do I need to use TaskTenant contractors?
No. You can work with your own contractors. TaskTenant helps organize outreach, quote collection, approval, and tracking.
Can tenants submit and track maintenance requests?
Yes. Tenants can submit repair details, photos, urgency, and availability, then follow the repair status as it moves forward.
How does payment work?
TaskTenant subscriptions are paid through Square. On Starter, the property manager also pays 0.5% + $0.20 on contractor labor processed through TaskTenant. Growth removes that TaskTenant fee.
Ready to simplify property management?